Reports To: Director of Finance
Location: Oakland, CA
Schedule: Full Time
The Staff Accountant works under the supervision of the Director of Finance, providing management with financial information by researching and analyzing information from the general ledger system and from reports from other departments. Responsibilities include maintenance of Government and Private Contracts, including proper allocation/distribution of accounts receivable, general ledger and financial reporting in accordance with generally accepted accounting principles. The Staff Accountant maintains financial reports, records and general ledger, prepares and analyzes budgets and performs general bookkeeping, and assists in the month-end closings.
• Ensure proper accounting and reporting of assigned government and private grants, which includes year-end calculations of accounts receivable and deferred revenue.
• Prepare monthly government and private contract invoices and submit them by contract deadline, which includes creating monthly revenue entries.
• Verify cost allocations according to company procedures.
• Update monthly contract tracking spreadsheet.
• Process subcontractor invoices, including review and submission to Accounts Payable.
• Verify that contract line items are balanced to the general ledger for both monthly and year-to-date totals, on a monthly basis.
• Review GL for coding accuracy; create correct coding or remove unallowable expenses as needed.
• Coordinate and collect activity timesheet tracking
• Serve as back-up distributing prepaid visa cards
• Process and maintain proper files for accounts receivable
• Assist with monthly closing as directed.
• Initiate monthly savings transfers and emancipation funds transfers for clients
• Prepare general ledger entries by maintaining records and files by cost center and reconciling accounts.
• Maintain accrual expenses, requesting disbursement and reconciling accounts.
• Coordinate with program managers on spending and answering questions about amounts remaining on contract line items.
• Support processing payroll when needed
• Perform monthly balance sheet and other selected account reconciliations, as assigned.
• Answer accounting and financial questions by researching and interpreting data.
• Prepare, coordinate and manage consolidated internal and external financial reports by gathering analyzing information from the general ledger system and from reports from other departments and sub-contractors.
• Reconcile Accounts Receivable on a monthly basis with governmental agencies
• Assist with the preparation of budgets for foundations, and customized reports for government funding.
• Provide accounting support and prepare schedules during fiscal audits.
• Other duties as assigned.
• Bachelor’s degree in Accounting/Finance and 2 years’ experience.
• Knowledge of MIP accounting software package, Concur software preferable.
• Proficient with Windows Outlook, Word, and Excel required.
• Highly organized and flexible in a dynamic environment.
• Non-Profit experience a plus.
• Strong oral and written communication skills.
• Must be able to pass a Community Care Licensing background check.
Required of all staff for successful performance at First Place
RELENTLESS PURSUIT OF EXCELLENCE
- Intentional use of data to improve performance
- Possesses strong drive, initiative and motivation
- Detail and Results orientation
- Demonstrates good work habits
- Resiliency in persisting through setbacks
- Demonstrated success, with the ability to think strategically while executing tactically within a resource-constrained environment.
- Seeks and utilizes resources to inform and contextualize own work
- Thinks interdependently, framing the goals of one department/project within the entire vision
- Synthesizes information to make astute recommendations and/or decisions
- Prioritizes goals for success.
INVESTMENT IN OTHERS
- Creates an environment that maximizes the return on investment in others
- Collaborates to set and achieve goals that comport with First Place’s mission, strategic plan and desired measurable outcomes
- Creates and utilizes development opportunities to address individual needs and capacity to accomplish performance objectives
- Creates and identifies opportunities for recognition of success
- Provides supportive environment to learn from mistakes.
- Courageous, strategic, clear and direct communication that resolves discrepancies and overcomes challenges and obstacles to organizational success
- Ability to respectfully ask questions, challenge, and communicate both positive and difficult messages to subordinates, superiors, peers and youth
- Sound judgment regarding the appropriateness of guarding confidentiality to protect the privacy rights of colleagues or youth
- Strong verbal and written communication skills.
- Asks questions in order to learn and encourage dialogue
- Willing to make mistakes and to be accountable for own work
- Speaks about issues truthfully and without blame
- Leads by example, displaying behavior that respects the mission, youth and First Place
- Holds high expectations for self, one another and for our youth.
To apply for this position, please submit your cover letter and resume in ONE document to: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=417bb098-c12e-4e4b-ad8c-69dde4f46f54&ccId=19000101_000001&jobId=245090&source=CC3&lang=en_US